Paxi Fortis Privacy Policy

Effective Date: October 5, 2025

This Privacy Policy describes how Paxi Fortis LLC ("Paxi Fortis," "we," "us," or "our") collects, uses, and shares personal information when you use our software-as-a-service platform and related services (collectively, the "Service").

By accessing or using the Service, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms of Service.

1. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Paxi Fortis LLC

Email: privacy@paxifortis.net

2. Information We Collect

We collect information about you in a few different ways: directly from you, automatically through your use of the Service, and from third-party sources.

A. Information You Provide Directly

This includes personal information you provide when you register for an account, subscribe to our services, or communicate with us.

  • Account and Registration Data: Your name, email address, phone number, physical address, and chosen password.

  • Payment Data: Billing information such as payment card details (which are processed by our third-party payment processors), billing address, and transaction history.

  • Customer Support Data: Information you provide when contacting our support team, including the content of your communications.

B. Information We Collect Automatically (Usage Data)

When you use the Service, we automatically collect certain information about your device and how you interact with our platform.

  • Device Information: IP address, browser type, operating system, and device identifiers.

  • Log Data: Access times, pages viewed, features used, and the page you visited before navigating to our Service.

  • Tracking Technologies: We use cookies, web beacons, and similar tracking technologies to gather information, enhance your experience, and measure the effectiveness of our Service.

C. Client Data (Data Uploaded by You)

As a SaaS provider, we process data that you and your users upload, input, or create while using the Service (the "Client Data"). This data is processed strictly on your behalf and according to your instructions. Paxi Fortis does not use Client Data for its own purposes (such as marketing) unless required by law.

3. How We Use Your Information

We use the information we collect for the following purposes:

  1. To Provide and Maintain the Service: To create, maintain, and secure your account; process transactions; and deliver the core functionality of our SaaS platform.

  2. To Improve and Personalize the Service: To understand how you use the Service, analyze trends, develop new features, and personalize the content and features you see.

  3. For Communication: To send you technical notices, security alerts, and support and administrative messages.

  4. For Marketing and Promotion: To communicate about products, services, offers, and events offered by Paxi Fortis and others, where permitted by law. You can opt-out of marketing communications at any time.

  5. For Security and Compliance: To detect, prevent, and respond to fraud, abuse, security risks, and other legal or regulatory obligations.

4. How We Share Your Information

We do not sell your personal information. We may share your information only in the following circumstances:

  • With Your Consent: We may share information with third parties when you give us explicit consent to do so.

  • Service Providers (Sub-processors): We share information with third-party vendors, consultants, and other service providers who perform services on our behalf, such as payment processing, data hosting, and infrastructure provision. These providers are bound by confidentiality agreements and are restricted from using this information for any purpose other than providing services to us.

  • Compliance with Laws: We may disclose your information if we believe it is necessary to comply with a legal obligation, such as a subpoena or court order, or to protect the rights, property, or safety of Paxi Fortis, our customers, or others.

  • Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.

5. Data Security

Paxi Fortis is committed to protecting your information. We employ a variety of security technologies and procedures designed to help protect your personal information from unauthorized access, use, or disclosure. This includes implementing technical, administrative, and physical safeguards.

However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information as long as your account is active or as needed to provide you with the Service. We will also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

If you request account deletion, we will delete or anonymize your personal information within a commercially reasonable timeframe, unless legal obligations require us to retain it longer.

7. Your Data Rights

Depending on your location and jurisdiction (e.g., GDPR, CCPA), you may have the following rights regarding your personal information:

  • Access: The right to request copies of the personal data we hold about you.

  • Correction: The right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

  • Deletion (Right to be Forgotten): The right to request that we erase your personal data, under certain conditions.

  • Objection/Restriction: The right to object to or request that we restrict the processing of your personal data, under certain conditions.

To exercise any of these rights, please submit a verifiable request to privacy@paxifortis.com.

8. Children’s Privacy

Our Service is not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will revise the "Effective Date" at the top of the policy. If the changes are material, we will notify you either by posting a prominent notice on our Service or by sending you an email notification. We encourage you to review this Privacy Policy periodically.

10. International Data Transfers

Paxi Fortis operates globally, and as such, your personal information may be transferred to, and processed in, countries outside of your country of residence, including the United States. These countries may have data protection laws that differ from those in your jurisdiction. By using our Service, you consent to the transfer of your information to these countries. We take appropriate measures to ensure that your data is treated securely and in accordance with this Privacy Policy, including entering into data transfer agreements or relying on approved mechanisms, such as the Standard Contractual Clauses, where applicable.